Executive Summary

Digitization holds a lot of promise for the future of water, but it also poses a challenge for administrators managing the flood of data coming out of our drinking and wastewater systems.

Spreadsheet overload, ‘too many apps’ and uneven digitization are a big problem, particularly for compliance managers tracking increasingly complicated regulations. Wrangling that data into a workable system is the most important step utilities can take to realize their 20-year digital strategies.

This report builds on interviews with dozens of employees at ten water utilities in the United States, Canada and Australia ranging in size from 20 to 1,000 employees. The utilities did not sponsor the report or pay for inclusion—they were selected because they represent compelling case studies for how software can drive utility management forward.

Showing how getting the ‘basics’ of data management right can unlock previously unrealized operational powers, we look at how organizations like DC Water are leveraging sound data practices to overcome administrative paralysis and build the utility of the future.

Finally, we survey the next 20 years of water utility management, which promises to be shaped by everything from wastewater surveillance, to PFAS, to biosolids, to direct potable reuse (DPR)—each of which will only make getting compliance data under control more important to securing the future of water.

Foreword

As someone at the forefront of moving the needle on the future of water, I’m so excited and encouraged by the perspective and findings surfaced in ‘Building the Utility of the Future.’

There’s an enormous opportunity in our industry for community building and developing a shared understanding of the challenges our sector will face over the next 20 years. I call it an ‘opportunity’ because communicating our goals to groups outside of the water industry—particularly the legislators responsible for funding and signing the future of water into law—is a missing link that is the critical catalyst for change.

We can talk about green infrastructure, business development, and public private partnerships, and bathe ourselves in greenwashing. But until we find ways to communicate our challenges and criteria for success in a way that’s compelling and easy for policymakers to understand, that momentum is not going to happen. Until we clearly articulate the insights powered by integrated data, our sector simply won’t be able to secure the funding and goodwill needed to deploy these technologies on a large scale.

Service providers like Klir are the lynchpin of the solution here, because technology is only one leg of the stool—managing the change of people & process in this new way of working is the prerequisite for success.

It’s not that we are short on data as an industry, rather short of the right access to the right data at the right time with the right volume and quality. Only then can we turn up the heat to articulately demand what is needed to fix the wicked challenges facing water and run a successful utility over the next 20 years.

As it stands now, our industry is fragmented, few of us have a clear and compelling vision for modernization beyond engineering schematics, and most leaders are focused on technical challenges with little appetite for salesmanship or storytelling. We need to be able to connect the dots, legislate certain outcomes, and commit to making decisions about our capital infrastructure for the fiscal year based on sound data.

Cementing these standards will be impossible without a shared understanding of what our utilities must look like in the future. ‘Building the Utility of the Future’ is a crucial step towards that goal, shedding light on the various data management tools and strategies that the world’s largest utilities are using to bring water into the 21st century.

Section 1: Why Compliance Is the Ideal Starting Point for Digital Transformation

Software and the internet have transformed the way we work. Even smaller rural water utilities that lack sophisticated IT systems now use digital tools to communicate, manage tasks and report sampling results to regulators.

There’s just one problem: while other sectors have forged ahead and embraced purpose-built solutions, water utilities have been slow to adopt. It can take decades before a proven technology is considered “mainstream” enough, forcing staff to come up with their own solutions and leading to uneven digitization.

Before Denver Water underwent an IT audit and consolidation six years ago, Chief Operations and Maintenance Officer Tom Roode says the utility had struggled with “too many” point software solutions popping up across the organization for decades.

“For example, Maximo: it got started in one area, say our trades shop, or one treatment plant. And then over a 20 year period people would adopt it at a different treatment plant, or in the pump stations, and it kind of organically grew.”

This “organic” approach to choosing work or asset management software can create problems, especially when the solution your trades shop picks (Maximo) is different from the one your IT department and fleet staff pick (Workfront).

For Compliance Managers who rely on data from virtually every other department to do their jobs, the resulting patchwork of tools is particularly frustrating to work with—worse, even, than the piles of paper that used to clutter their desks.

But there’s a silver lining to the fact that so much data is piling up in our compliance departments: it also makes them the perfect entry point for real, strategic digital transformation initiatives.

Fighting Administrative Paralysis

As new criteria and guidance are constantly revised around issues like PFAS and LSLs, compliance managers find themselves sifting through more data than ever before.

Lacking a dedicated system to manage all of the deadlines, tasks and data her staff were responsible for, one Compliance Manager we spoke with at a mid-sized California utility took matters into her own hands and built an elaborate Excel “cheat sheet”—a monumental task at an organization that had more than 300 construction projects on the go at the time.

Cheat sheets are a popular stopgap at water utilities today, but using a spreadsheet as a database is time consuming, creates a silo around the individual responsible for it, and can be outright dangerous if anything ever slips through the cracks.

“It’s so hard being just one person with all the knowledge,” the Compliance Manager said. “Every project is different because they have different needs. Each project was trying to do it on their own, [but] they didn’t know regulatory compliance. There were knowledge-sharing gaps between departments.”

Data Icebergs

While it’s popular to blame silos, the iceberg might offer an even better analogy for what’s going on at utilities today.

Some crucial data might be visible at the surface, but a vast majority of the most valuable information is below the water line, hidden from view and ready to cause problems.

Icebergs aren’t limited to large organizations either. General Manager Piret Harmon, who manages a team of about 20 people at the Scotts Valley Water District (SVWD), which serves 10,700 customers across 4,200 service connections, routinely finds herself frustrated by data icebergs.

“The water consumption data is here, the water billing data is here, the production data is here, and water quality data is here. And every week there’s another report due, and it’s up to me or another person to sit down again and sort through it all. It’s a very manual process.”

At a large utility responsible for thousands of different permits, that can leave Compliance Managers overloaded by paperwork and constantly firefighting. Any single data point might be buried in:

• Spreadsheets, created by individual personnel and saved locally on their computers
• Outdated printouts kept on file
• Emails saved in an individual’s inbox
• Handwritten log sheets kept onsite
• Customer information systems

“I just couldn’t put my arms all around it, especially at the beginning of the year when it gets busy with permit renewals,” said another Compliance Manager we spoke to.

“I’d have to let our lab managers know, ‘Hey, sorry, my bad. I usually give you two weeks’ notice that I need this data, but I need it tomorrow.’”

#1 Moving Towards Self-Service

Utility customers and workers alike already live in a world filled with internet-enabled self-serve platforms—to consume their media, communicate with colleagues, and order groceries.

As Piret Harmon from SVWD points out, utilities are under increasing pressure to build experiences that are as easy to use and intuitive as the ones we encounter when ordering toilet paper on our smartphones.

“We are trying to actually empower our customers to get more things done without us. For example, why do people have to call us so we can find a piece of paper for them? Why can’t it be like, ‘no, go and browse for it yourself?’”

‍#2 Bracing for the ‘Gray Tsunami’

Water utilities across North America face huge personnel crises as a generation of experienced workers prepare for retirement, with institutional knowledge walking out the door with them.

As workers prepare to retire, it’s more important than ever for utilities to document processes and institutional knowledge so new employees can train for the job properly.

“I’ve got people about to retire, and also recent college grads. I’ve somehow gotta get these people ready for very technical positions very quickly,” one Compliance Manager told us.

#3 Getting New Infrastructure Funded and Built

The less time a compliance department spends chasing down regulatory information, the more time they have to serve internal customers and help them usher large-scale projects through complicated regulatory processes.

“[I want to] be able to better serve our other customers, like Engineering. Having more time to support them as they navigate complicated, sometimes confusing regulations would make their jobs so much easier,” said one Compliance Manager.

“If we could free up some of our time, that would allow us to give them the consultation that they need to navigate new permits for new projects. We could be a better service and have more time to help them navigate all of those regulations.”

#4 Responding to Water Quality Issues Quickly and Building Trust

When customers’ water quality is threatened and regulatory bodies are demanding up-to-date information, time is of the essence.

“We’re just beginning to dive into the world of letting customers report with web mapping applications,” says Adam McKnight, a former analyst with Halifax Water.

In the event of a water main break, rather than solely relying on calls from customers, McKnight’s department has given residents the ability to file their own reports online. It’s faster and more efficient than before.

“They pin the dropper point on the map, and we can go out and we can investigate,” says McKnight. “That becomes a part of our water main break response. That’s one emergency situation where it’s really beneficial having all the data right there.”

#5 Bringing Utility Management Into the 21st Century

Overstretched Compliance Managers might have it the worst when it comes to administrative overload, but important data is pooling across every department.

A single large wastewater treatment plant (0.8-3 million population served) can generate upwards of 30,000 data points, most of which pile up in data graveyards: employee hard drives, OneDrive, the utility’s servers, etc.

When managers look out across their organizations today, they see the tops of numerous icebergs with no way of knowing what’s underneath.

To move forward with some of the more exciting innovations in water technology like AI and predictive analytics, large utilities will need to do the hard work of taming these icebergs with a sound data management strategy. And developing objective metrics for utility performance will be crucial as utilities approach state and federal governments for more funding.

Section 2: From Asset to Event Management: Turning Software Into an Essential Operations and Maintenance Tool

Operations and maintenance leaders at water utilities are faced with a seemingly impossible task: maintain massive, complex and at times century-old drinking, waste and stormwater infrastructure, often with limited resources and a shoestring budget.

In many cases infrastructure is breaking down faster than it’s being renewed, while economic and population growth puts further stress on existing systems, leading to frustrating situations for utility leaders.

As Piret Harmon from SVWD puts it, “Why are you building if you’re asking me to conserve? How is that even in the same sentence?”

With a problem so deeply rooted in physical infrastructure and engineering challenges, taming a utility’s data might not be the first solution that comes to the minds of utility leaders.

That is until you look at the way leading utilities like DC Water are managing their data—not just to cut down on administrative work, but to make the job of the operator easier, drive real change in their physical systems, and anticipate and fix asset risks before they become asset disasters.

The Typical Utility ‘Stack’

In addition to operating one of the world’s most advanced wastewater treatment plants at Blue Plains, DC Water has made significant strides in bringing all of their work into the digital sphere properly.

The utility has methodically built and adopted systems to help it decrease administrative workload, create processes that are more self-serve, and lay the groundwork for more sophisticated technologies like predictive analytics.

Like many similarly-sized utilities, DC Water sorts its systems into three general buckets:

1. Its Core Underlying Systems that manage assets and track internal work using IBM Maximo and ArcGIS, as well as payroll and finance which is handled by Oracle.
2. Its Customer Information Systems, through which it manages 130,000 metered connections.
3. Its Third Party Portal, nicknamed the ‘Plumber Portal,’ a collection of contractor-facing applications through which the utility manages programs like Backflow Inspections and Grease Abatement.

Getting as many contractors, employees and customers plugged into and using this system has been a big priority for DC Water’s IT lead Tom Kuczynski—and a big achievement.

While DC Water’s shiny, futuristic HQO headquarters has a mailroom, it might not need one for long: 70,000 of the utility’s customers have signed up for online accounts, and about 50,000 currently receive an e-bill.

Thanks to the ‘Report a Problem’ app, customers can submit issues online even if they don’t have an online account.

Dispatching plumbers for inspections is also now an entirely digital process handled through the Plumber Portal, which automatically generates and sends work orders to Maximo.

“It’s a lot more efficient for us to manage any information, and it integrates better with our core systems. So if you need a meter installed or a service connection completed, you can send us requests that automatically generate a work order in our system,” says Kuczynski.

At-A-Glance: Utilities Featured in the Report

The Disaster Response Challenge

DC Water’s IT systems faced a new challenge in September of 2021 when Northeastern DC experienced a “microburst”—an extreme climate-change fuelled weather event concentrated in one area.

“It didn’t rain at all here [in the south], but we had six inches of rain in northeast DC that caused major flooding in the area,” recalls Kuczynski.

The utility’s 24/7 helpline and ‘Report a Problem’ apps immediately lit up as numerous customers’ homes flooded during the microburst, and DC Water’s crews had to respond quickly.

Suddenly there were three groups of people sitting in three different locations who had to work closely together:

1. The pumping operations crew who sit in the pumping station right outside of HQO and run the sewer system.
2. The plant workers four and a half miles away at Blue Plains WWTP, where all of the water pumped through the system eventually ends up.
3. The customer service crews on the third floor of HQO who monitor the help line and dispatch crews.

Communication between the three groups became tricky when multiple work orders were generated for the same neighborhood or geographical area.

All three would have to rely on a fourth party, the foreman in that area, to know that those work orders were all related to the same problem and avoid sending multiple crews.

“We didn’t really have a comprehensive understanding of what was really happening across our physical collection system and our customer system: none of those systems talked to each other back before September. We needed a better way to manage that event in a more comprehensive way,” says Kuczynski.

Enter the Events Management System

Working with a local vendor, DC Water set out to build an application that would knit the information in its Core Systems and Customer Systems together into one seamless, real-time emergency response dashboard.

The result was the Events Management System, an award-winning dashboard-based application that gave operators sitting in the DC Water war room access to:

Real-time feeds that they can use to monitor the severity of an incident.

An incident tracking tool that integrated with the utility’s call center and customer information system.

Information about all crews and vehicles in the field, making it easier to allocate resources to an event quickly.

“This one pane of glass now gives you all of that information in a single view,” says Kuczynski. In the event of another microburst, crews could be dispatched and managed seamlessly using a single user interface.

“So they can say, ‘These five work orders and incidents can all go to one crew.’ And they circle and drag them (on screen) to create a work order. They can literally do what they did before in seconds compared to minutes.”

In an emergency situation where five new calls might come in by the time you’re done attending to one, that’s a game changer.

Proactive Utility Management in Action

DC Water’s experience with the EMS is a concrete example of how sound data management and connecting disparate data sets can unlock new levels of efficiency, responsiveness and insight at a water utility.

It shows how there’s a direct line between the less glamorous aspects of digital transformation—pushing customers to sign up for online accounts and building a reliable customer database, for example—and the more exciting, transformational technologies like the EMS.

Take Pipe Sleuth, another application DC Water built with an external vendor, which uses neural networks and advanced image processing to analyze photos of pipes to grade them based on condition and report potential pipeline defects.

Kuczynski says the ability to better predict main breaks could be a game changer for the utility, from both a service and a cost standpoint.

“You eliminate service interruptions to customers, you eliminate street closures, but you also reduce the cost of a repair—$50,000 for a small break vs. up to $1,500,000 to fix a 36- inch transmission main.”

Section 3: Using Better Data To Tackle The Resource Recovery Challenge

Getting rid of data icebergs and leveraging compliance and operational data for insights will be crucial for bringing utilities into the digital age properly. But how does better data management fit into the broader transformation that’s going on at water utilities today?

Let’s stick with the DC Water example a bit longer. Their push to squeeze every last bit of value out of every asset there hasn’t stopped with faster emergency response times.

Blue Drop, a nonprofit LLC spun out of DC Water in 2016 and lead by Kuczynski, has recently started generating revenue by renting out the utility’s headquarters for events, leasing surplus cell tower space, licensing its EMS and PipeSleuth software to other utilities, and selling a Class A biosolids fertilizer product called Bloom.

“You can’t keep raising prices, right? There gets to be a point in time where the cost of service exceeds the ability of the customers to pay. So you’ve got to figure out ways to do it better, faster, cheaper,” says Kuczinski.

It’s an unavoidable fact that most utilities are going to have to start looking for additional cost savings and sources of revenue to offset rate increases. For most, that means aggressively pursuing resource recovery: the process of extracting and recycling as much of what passes through a wastewater system as possible.

Better Biosolids With Better Data

Disposing waste sludge is an expensive process, and getting better at biosolids—by reducing the amount of biosolids that are thrown out and increasing the amount of Class A material that can be sold—is a huge cost-saving and revenue opportunity for utilities.

According to Urban Utilities General Manager of Resource Recovery Peter Donaghy, mapping out our water and wastewater systems and developing a better understanding of how they work using better data is one of the most effective methods we have to improve the biosolids process.

His team recently used real-time analytics to discover that the way effluent moves through the system’s pumping stations could affect biosolids quality. As they worked through the biosolids system with a fine-toothed comb, they realized sewer network operators could have a massive role in biosolids quality.

“As soon as we saw [a contaminant] coming in at the head of a treatment plant, there were a certain number of pump stations we could inhibit that could slow that process and give us time to react.”

By allowing the pumping station to slowly fill up, Donaghy’s team could buy themselves an hour or two to send a worker to that pump station to test it for undesirable effluent and potentially stave off contamination.

“Inhibiting a pump station is not something you’d think is part of managing biosolids, it’s way off in the network. Some of the guys managing those pump stations wouldn’t even know what biosolids are.”

Direct Potable Reuse: The ‘Holy Grail’ of Resource Recovery

While generating additional revenue from a utility’s assets and recycling biosolids waste is a step in the right direction, recycled water continues to loom on the horizon as the biggest resource recovery prize.

Less than a fraction of a percent of all of our wastewater is ‘officially’ recycled back into the drinking water system today. But cities like Atlanta, Philadelphia, New Orleans, and Washington D.C. already draw their drinking water downstream from wastewater treatment plants.

In fact, of the 32 billion gallons of wastewater discharge the U.S. produces every day, the National Research Council estimates that up to 20 billion might already be re-entering drinking sources downstream.

And as utilities in Colorado, Florida and California take concrete steps towards implementing direct potable reuse (DPR) technologies and new research suggests that treated water might be cleaner than conventional sources, recycled drinking water will play an increasingly large role in the future of water.

Take Los Angeles Sanitation’s ‘Hyperion 2035’ plan, which aims to transform its Hyperion Wastewater Treatment Plant—one of the largest in North America—into a fully DPR operation by 2035.

Hyperion is a colossal 144-acre facility, with a sprawling network of streets that officials often describe as a city unto itself. To move to DPR, close to half of the existing footprint of the plant will need to be rebuilt or overhauled in some way with a raft of technologies like microfiltration and ultrafiltration, new biological processes and reverse osmosis.

But to hear LA Sanitation officials describe it, Hyperion 2035 is just as much about new treatment technologies and engineering challenges as it is about building (and in some cases, rebuilding) trust in recycled drinking water.

DPR’s Compliance Challenge

As utilities pursue DPR, the legacy of anti-potable reuse sentiment and California’s doomed efforts to start introducing DPR in the 1990s looms large in the minds of utility leaders and regulators.

It’s clear that the margin for error with DPR will be razor-thin, and building confidence in water quality and compliance data will be more important for DPR projects than it ever was for traditional water and wastewater utilities.

“The whole issue of public confidence is that very, very fragile link that keeps the system going. That’s something we are very aware of and try very hard to maintain,” says Pierre van Rensburg, strategic executive for urban and transport planning at Windhoek, Namibia.

That city built the world’s first DPR plant in 1968, which today produces purified water for the city’s 400,000 residents. Van Rensburg says that no illness has ever been directly linked to its operations in the decades since its opening.

“I think if there is ever one incident that could be linked back to the plant, the public would lose all confidence and simply refuse to use water from that source and that would severely taint our supply options.”

Conclusion

The Future of Water is Compliance

So what does this all mean for utilities? Firstly, it confirms something we’ve suspected for a long time at Klir: that many water utilities are struggling with digitization ‘basics,’ and they won’t be able to move forward with their ambitious 20 year strategies before they get them right.

As EPA and states make big strides to tackle issues like PFAS, LSLs, drought and increasing pressure on water systems, keeping up with regulations is only going to become a more burdensome process using existing tools.

At the same time, as utilities pursue efficiencies and more ambitious resource recovery projects while recycling or reclaiming more of their water, trust in the integrity of their data is only going to become more important, not less.

So how can utilities decrease the margin of error and build trust in their data? It all comes back to those ‘basics:’ building a single source of truth for regulatory data, breaking down icebergs and building certainty around a utility’s compliance data.

Wrangling water quality and permit data into a workable system and empowering Compliance Managers with better software tools might seem like a purely administrative challenge today. But it could very well turn out to be the single most important step utilities take in their digital transformation journey.

“If we needed to find something, we had to dig through thousands of pages—and if it wasn’t where it was supposed to be, we were in trouble.”
– A.J. Hopkins

After an audit flagged missing documentation, Macon turned to Klir for a centralized, digital solution.

From Paper Overload to a Digital-First Approach

For years, Macon’s compliance program relied on manual processes, making it difficult to access key documents and stay ahead of deadlines. In 2022, an audit from Georgia’s Environmental Protection Division (EPD) highlighted the risks of missing documentation. The message was clear—without a better system, they faced potential fines, which could have cost the same as a year with Klir, and compliance failures.

Macon chose Klir for its ability to centralize all compliance data, eliminate manual tracking, and provide real-time visibility into reports and deadlines. The platform offered unlimited user access, strong security protections, and the flexibility to scale beyond industrial pretreatment into drinking water and wastewater.

A Smooth Transition to Klir

Moving from binders to a digital system can seem overwhelming, but Macon’s onboarding process with Klir was structured, hands-on, and highly supported. Over six months, the Klir team worked closely with A.J. and his staff to digitize records, standardize workflows, and configure the platform to their needs.

“It felt like Klir was auditing our program from top to bottom—which turned out to be a huge benefit. We finally had clarity on everything we had and what was missing.”
‍– A.J. Hopkins

Despite staffing changes and unexpected extreme weather delays, the transition remained steady and manageable, giving Macon full control over the pace of implementation.

Results: More Confidence, Less Chaos

Since implementing Klir, Macon has eliminated the stress of tracking compliance manually.

Records are now searchable in seconds, removing the last-minute panic of audits. Automatic reminders ensure that deadlines are never missed. Compliance confidence, which was once shaky, jumped from a 5 out of 10 to a 9 or 10 out of 10.

“We used to lose sleep over whether we had the right information. Now, we know we’re covered.”
– A.J. Hopkins

Looking ahead, Macon is eager to take advantage of Boots, Klir’s AI-powered assistant, which will allow them to find answers instantly—without searching through spreadsheets or emails.

“If someone asks me for a report, I won’t have to dig through a binder or open 15 spreadsheets—I’ll just ask Boots.”
– A.J. Hopkins

Final Takeaway

For utilities still buried in paper, struggling with spreadsheets, and worried about missing critical information, digital transformation is no longer optional.

“If you’re tired of chasing paperwork, if managing records feels stressful and chaotic, if you’re worried about missing something—it’s time to go digital. Klir has completely changed how we work.”
– A.J. Hopkins

Want to hear the full conversation? Watch the webinar recording to see how Macon Water Authority built a more efficient, reliable program with Klir.

Contact us at hello@klir.com to learn how your utility can move from paper to precision.

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"One of the difficulties with diving into the digital world is that you end up having an app for this, and then an app for that. The fact that Klir had so many different modules that can talk and communicate with each other was really appealing to us. Users don't have to learn eight different applications: ideally they're only going to know the SCADA system and Klir."

– Adam McKnight, Data Analyst at Halifax Regional Water Commission

‍As Data Analyst for the Halifax Regional Water Commission's Water Quality Programs, Adam McKnight has a privileged vantage point over Nova Scotia's largest water system.

Serving a population of more than 350,000 in the Halifax Regional Municipality, the utility manages 8 water supply plants, 14 wastewater treatment facilities and more than 1,500 kilometers of water mains in Canada’s second-fastest growing municipality, all of which must be constantly monitored for compliance through a rigorous sampling program." A lot of the time, compliance data drives our operational decision making. If we're reporting a number to a regulator, we need to make sure that we're doing what we need to do operationally to meet those targets," points out McKnight.

But getting those thousands of data points in front of the right people can be a challenge, especially when you consider the patchwork of offline and online systems that water workers like McKnight have to navigate. That’s why Halifax Water set out to transform the way it manages its water data, merging multiple data sources and processes into a single collaborative platform and paving the way for a more proactive, collaborative and resilient water data management program.

More Data, More Challenges

When Halifax Water first considered implementing Klir to manage its compliance data in 2020, it had already spent decades using software tools to transition away from paper and binder-based recordkeeping and do more with their existing data. But while compliance-specific web tools had helped Halifax Water take one step into a digital future, as the utility grew and the number of different people and departments using those tools increased, the utility’s data management system became increasingly strained. "We focused on getting drinking water data into the digital realm, then we expanded on that and incorporated wastewater compliance and sampling, then we added more research-based groups." The result was a work process that, from a data and reporting perspective, was unsustainable in a few ways:

• Sampling data remained difficult to access, living "either in physical log sheets at the treatment facilities, digital spreadsheets, or in the time series data management system that stores our SCADA data. Having data in so many locations and formats makes it really difficult to pull the data together for comparison and analysis, especially when it is needed quickly."
• Spreadsheets were being used as databases, creating data opacity and discouraging proactive data management.
• Even when users could get data in and out of the system, it wasn’t built for collaboration and often became disorganized with too many hands in the pot.

"We didn't really have a solid water quality data governance or structure. It was kind of a free for all, which led to a lot of challenges,” says McKnight.

Implementing a New Approach to Water Data Management

It became clear that Halifax Water would need to adopt a new approach to water quality data management—one that took the patchwork of tools it had depended on in the past and turned it into one truly integrated system. To do that, the utility turned to Klir, an operating system (OS) for water management that integrates compliance, sampling and all other aspects of water and wastewater data management into one integrated, centralized and easy to use system.

Presented with the opportunity to switch to Klir, McKnight says it didn’t make sense not to make the jump. “We have all of this operational data, we have all of this compliance data—it didn't make sense not to have that data be brought together. ”With the help of Klir and a renewed commitment to the One Utility, One Platform approach, Halifax Water aims to:

1. Maintain High Quality Drinking Water

Klir dovetailed with a longstanding desire at Halifax Water to do more with data and move from reactive problem solving to an approach whereby compliance personnel, operators and engineers worked proactively to mitigate drinking water and wastewater issues. "Over the last three years we’ve been trying to look at our compliance data as early as possible, especially when data is beginning to trend differently. We began by getting our compliance inspectors to send us emails when they're noticing things in the distribution systems or at treatment facilities when data is outside normal thresholds."

Klir presented McKnight’s department with the opportunity to see the bigger compliance picture, notice trends before they become problems, and make sure the right people have access to the right data at the right time. "That way, we're able to get ahead of things and maintain high quality drinking water."

2. Decrease Dependence on Individuals

The complicated routines of a water sampling program as large as Halifax Water’s will often live, to some extent, inside the desk drawer or head of a single employee. That can create problems if that information—or person—ever goes missing.

"That's a lot to put on one person,” points out McKnight. “And if that one person leaves, you're stuck."

Klir gave Halifax the ability to offload that information into a universally-accessible system, decreasing dependence on individuals and building a system that was more resilient, more secure and less prone to information loss.

3. Centralize Compliance Data and Cut Down on Data Chasing

Larger utilities like Halifax Water often struggle to maintain a single set of compliance data, which can sometimes lead to confusion or even overlapping, contradictory information about water and wastewater quality.

"Sometimes data used in reporting is calculated from a combination of compliance and operational sampling program data. However, confusion can result when datasets unintentionally referenced are not the authoritative source of the information and have become outdated. We need one single source of truth, where people know they can go to reference authoritative data at any time.”

Linking and centralizing compliance, monitoring, research, operational and other data together to create a single source of truth provides Halifax Water’s users with a new level of decision-making confidence, allowing operators and staff preparing reports to have a full and clear picture of what is actually going on in the utility.

4. Use Fewer Apps to Build a More Efficient, Secure System

It’s not uncommon today for operators, engineers and compliance professionals at large utilities to use separate tools for compliance reporting, sampling, pretreatment and FOG, backflow prevention & cross-connection control.McKnight says that can become a frustrating challenge for a utility trying to build a system that works, and is also precisely why Halifax Water chose Klir.

“The fact that Klir had so many different modules that can talk and communicate with each other was really appealing to us. Users don't have to learn eight different applications: ideally they're only going to know the SCADA system and Klir."

McKnight says that in addition to reducing the time Halifax Water spends training new users, it also allows the utility to avoid situations where someone leaves the company and takes access to and familiarity with an app with them.

“From an auditing perspective that can be a huge red flag. If you're only using a handful of applications, that's a lot easier from a security perspective."

5. Break Down Departmental Silos and Promote Collaboration

Halifax Water made a multi-year commitment to become a “One Water” operation, integrating stormwater, wastewater and drinking water into one seamless system.

“Our big objective is to break down silos and have more communication between the different business units, departments and divisions. Alongside that, internally we've also [adopted] the slogan of ‘one water, one data.’ Those two goals really go hand in hand.”

Klir has helped accelerate that transformation within Halifax Water, helping form bridges between different groups within the utility, giving all user groups easy access to water quality data, and helping decision makers at the utility get on the same page when it comes time to problem-solve.

“It only helps make us stronger, because we're going to be working together and everyone has a common goal rather than feeling like there's different groups that are working against each other."

One Water, One Data

With Klir, Halifax Water foresees making serious progress on its goals to encourage interdepartmental collaboration as a One Water utility, set the stage for further data integration in the near future, as well as:

• Adopting a proactive approach to problem solving, helping it maintain water of high quality for its customers and the environment.
• Decrease dependence on individuals, reducing the risk of information loss.
• Create a single source of truth, avoiding overlapping or contradictory reporting and streamlining the compliance process as a whole. 
• Use fewer apps to build a system that is easier to use, takes less training time to master, and is better prepared from an audit and security perspective.
• Break down departmental silos and promote collaboration, allowing the utility to deliver on its One Water, One Data vision.

Bring a 'One Water' Approach to Your Utility

Klir is a single, unified operating system for water, pulling every aspect of wastewater management—including compliance, sampling and more—into an easy to use dashboard. Learn more about how Klir can cut down on administration and record-keeping work, create new opportunities for collaboration, and provide a level of system-wide visibility unmatched by other water data management systems.

With growing regulatory demands, aging infrastructure, and staff turnover, permitting has become one of the most complex (and risky) responsibilities in water management. For Lisa Haney (Orange County Water District) and Greg Buncab (Contra Costa Water District), the solution wasn’t more spreadsheets, it was clarity, structure, and a single source of truth.

“Before Klir, I was surrounded by Post-it notes, Word docs, Excel tabs—and I was the only one who knew where anything was.”
‍
– Greg Buncab, Environmental Compliance Officer, CCWD

From Manual Chaos to Structured Collaboration

Like many utilities, both OCWD and CCWD were dealing with permitting programs spread across systems - and people’s memories. Lisa had 600+ easement permits tracked in one massive Excel sheet. Greg inherited an entire compliance program with no documentation from his predecessor. Information lived in inboxes, desktops, and (more often than not) sticky notes.

Klir offered a new path:

• A centralized hub for permits, programs, and tasks
• Cross-department collaboration with clear visibility
• Automatic reminders, audit trails, and historic context
• A foundation for future AI adoption

“I probably had 20 people a day asking me where something was. That was my whole day. Now they just find it themselves."

‍– Lisa Haney, Executive Director of Planning & Natural Resources, OCWD

Beyond Permitting – A Place for Organizational Memory

Both agencies quickly saw that what started with permitting could extend further. Greg expanded Klir to track pressure vessels, land use agreements, and safety checklists. Lisa’s team added hydrology, easements, and even institutional knowledge - so future staff wouldn’t have to rebuild from scratch after retirements.

“We’re using Klir to train new employees. What used to take a year now takes a few weeks."

‍– Lisa Haney, Executive Director of Planning & Natural Resources, OCWD

Results: Transparency, Teamwork, and Peace of Mind

With Klir in place, deadlines are met, documents are easy to find, and cross-team coordination is far simpler. Lisa can reallocate tasks for better workload balance. Greg can sleep without wondering what he forgot.

“Now when someone asks why we do something, I don’t have to explain - I can show them the regulator’s email."

‍– Greg Buncab, Environmental Compliance Officer, CCWD

Looking Ahead

Both agencies are now exploring how Klir can support digital transformation, from AI-driven insights to reporting automation.

“We want centralized data so we can move into AI. You can’t build intelligence without structure - and Klir gives us that foundation."

‍– Lisa Haney, Executive Director of Planning & Natural Resources, OCWD

Final Takeaway

If you’re still managing permits in spreadsheets or worried about losing institutional knowledge, now’s the time to rethink your approach.

“Anything with a due date, a risk, or a program behind it - put it in Klir. It’s been a game-changer."

‍– Greg Buncab

Want to hear the full conversation? Watch the recording to see how OCWD and CCWD are building smarter, more resilient operations with Klir.

Industrial pretreatment programs are under pressure. More industries, tighter regulations, and fewer staff hours mean the risk of missed samples, violations, or incomplete records is higher than ever. For Joshua Earley, Industrial Pretreatment Specialist at North Charleston Sewer District, the old way of managing pretreatment just wasn’t cutting it.

‍“The former software was basically just a place to plug in numbers. It didn’t really tell us anything — no trends, no red flags, nothing to help us act before problems escalated.”
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– Joshua Earley, NCSD

From Reactive to Proactive

Before Klir, Joshua’s team spent hours re-checking data to ensure nothing slipped through. Today, Klir flags violations, highlights repeated results, and even alerts him in real time when something’s off.

“What used to take me three hours — entering 44 sets of data — now takes 45 minutes in Klir. It’s a huge time saver and far less stress.”

‍– Joshua Earley

As part of implementation, Klir migrated 50–60 customer profiles and historical data, so Joshua’s team started with a clean, complete foundation. With monitoring, inspections, permits, and communications centralized in one secure platform, he can spend less time wrestling with spreadsheets and more time in the field working with industries to improve treatment processes.

‍ROI That Speaks Volumes‍

With Klir, the benefits go far beyond time savings. An ROI study with North Charleston showed a 13X return: for every $1 invested, the utility gained $13 back through faster processes, avoided violations, and reduced risk.

Early ROI analysis also found that the district recaptured 10% of staff time previously lost to manual mayhem — time that can now be reinvested in higher-value work.

“Saving time gives me more time to go out in the field, interact with industries, and help them improve their treatment. It helps the whole system get to where we need to be.”

– Joshua Earley

Audit-Ready, Without the Stress

Audits used to be a source of anxiety, with staff spending weeks double-checking spreadsheets and piecing together records. With Klir, everything is already in order — violations flagged, tasks tracked, communications logged. When inspectors arrive, Joshua’s team can show their program is under control in just a few clicks.

“If we miss a violation, the blame falls on us. Klir makes sure nothing slips through the cracks.”

– Joshua Earley

‍A Faster Path to Operational Data

For North Charleston, onboarding took about four to five months, but Joshua emphasized how closely Klir worked with him to migrate data and get the system running smoothly. Since then, Klir has streamlined the process even further, meaning today’s utilities can be up and running much faster.

Why It Matters for Pretreatment Programs Everywhere

For North Charleston, Klir turned pretreatment from a source of stress into a program that runs smoothly, saves time, and stays audit-ready. The same transformation is possible for any utility: fewer spreadsheets, fewer risks, and more confidence in front of regulators.

Joshua’s story is proof: less time in spreadsheets means more certainty, more visibility, and more impact.

Ready to see what digital pretreatment looks like?

👉 Watch the webinar on demand or book a demo to explore how Klir can modernize your program.

The Cost of Sticking with Legacy Systems

The City of Tyler operates a small pretreatment program with a lean team responsible for protecting local water quality and ensuring compliance with industrial users. Like many utilities, the team had been using Linko, a long-standing software for inspection scheduling, sampling, and reporting.

But over time, Linko became more of a hindrance than a help. Data access was limited. Workflows were unintuitive. Connectivity issues slowed down routine tasks. And most importantly, the system couldn’t support upcoming electronic submission requirements from the Texas Commission on Environmental Quality (TCEQ).

“We needed to prepare to submit electronically for the TCEQ, and Linko would not have done anything for that.”
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— Sarah Elkins, Pretreatment Coordinator, City of Tyler

The team needed more than a software patch - they needed a system that could grow with them.

Preparing for the Future: Why Klir

The City of Tyler selected Klir to replace Linko. Klir’s operational data management hub would modernize its pretreatment program and give staff the ability to manage the entire program in one place. The decision was guided by a few key priorities:

• Centralize Pretreatment Data: Eliminate scattered spreadsheets and limited-access folders
• Improve Visibility Across the Team: Make it easy for staff to log in, find information, and act on it
• Streamline Workflows: Simplify inspections, sampling, task management, and reporting
• Enable Electronic Submissions: Prepare for TCEQ’s requirements without needing additional systems.

From Migration to Adoption

Transitioning off Linko was a critical moment for the team at City of Tyler, but it didn’t have to be a painful one. 

The process began with a clean export of data from Linko. From there, Klir’s onboarding and implimentation team worked with Sarah and her team to map, validate, and upload the data into Klir. Unlike other transitions, this one didn’t require costly consultants or downtime.

Once in Klir, the program was restructured to fit how Tyler actually works - aligning workflows to TCEQ requirements and internal processes. As Elkins noted, the difference was clear immediately:

“Now we’re able to just log on and see what we need, versus not having access for the broader team and limited data visibility with the previous tool.”

Making Pretreatment Easier and More Effective

In the months following the transition, the City of Tyler began to see measurable results, not just in terms of time saved, but in overall program effectiveness.

Operational Efficiency

• 20% time savings compared to previous workflows in Linko
• Staff now spend less time navigating systems and more time taking action

Transparency & Accountability

• All team members have access to real-time pretreatment data
• Managers can easily check task progress and ensure follow-through

Performance & Compliance

• 100% of inspections completed on time
• 100% of monitoring requirements met with results imported monthly
• SNC reports generated directly from Klir, without needing external support

Peace of Mind

• Reduced risk of missed deadlines or lost data
• Confidence that the system supports both routine work and regulatory shifts

Build a Modern Pretreatment Program

For small teams managing high-stakes programs, the right operational data hub can make all the difference. Klir helped the City of Tyler move away from legacy frustrations and toward a modern, unified way of working, improving day-to-day operations and preparing for long-term change.

Whether you’re trying to simplify reporting, prepare for digital submissions, or just gain better visibility into your data, the City of Tyler’s story shows that transitioning off Linko is not only possible - it’s worth it.

At Klir, we’re always improving! Since onboarding the City of Tyler, Klir has implemented a new way of getting data into Klir from Linko, that takes less than one day. 

Serving Southern Nevada and the world famous Las Vegas strip, the Southern Nevada Water Authority provides potable water to 2.3 million residents and 40 million annual tourists.

With a mandate to be the world’s most efficient drinking water utility, the SNWA relies on Klir to be more proactive and efficient when it comes to permit and Safe Drinking Water Act compliance.

“Being in compliance is extremely important. But being able to demonstrate that in an effective and efficient way is where this tool really takes our compliance perspective to the next level,” says Dave Johnson, Deputy General Manager of Operations at the Southern Nevada Water Authority and the Las Vegas Valley Water District. “The Klir application helps us to sleep better at night knowing that we can demonstrate that compliance.”

The Challenge

As a public utility, the SNWA has no room for error when it comes to permit compliance and utility operations.

With thousands of permits spread across the organization in different departments and different divisions, and 300,000 samples required annually to comply with the Safe Drinking Water Act (SDWA), the SNWA set out to identify a technology that would allow it to bring all of its permit tracking and sampling monitoring together into one location.

“We have a big responsibility to the community, and that is to ensure a safe and secure drinking water system. Klir provides us a tool to make sure that our water is safe and secure,” says Frank Milligan, Director, Environmental Health & Safety & Corporate Security at the Southern Nevada Water Authority and the Las Vegas Valley Water District.

The Solution

• Klir provides peace of mind for management with complete visibility into the utility’s live status of compliance.
• Centralizing 1000+ regulatory permits into a single dashboard eliminates information silos.
• SNWA analyzes over 300,000 water quality samples every year. Klir provides a tool to track and manage that sampling data, allowing the SNWA to ensure its in compliance and meeting ratepayers’ expectations each day.
• With time saved on compliance admin, staff time can be redirected towards high-value proactive work.

The Impact

The Klir drinking water management platform allows SNWA to consolidate and manage all of its 1000+ permits and 300,000+ water samples in one place.

• With a single software system to consolidate all of its permits and Safe Drinking Water Act sampling outcomes, the SNWA can deliver compliance more efficiently.
• Management has complete visibility into the organization’s real-time compliance position, all within a single dashboard.
• Permits are kept current and legal with no deadlines missed.
• Staff time that would otherwise be spent on administrative tasks can be redirected to high value work such as conducting inspections, or hazard abatement action.

“The real value proposition in the Klir software is that it allows us to become much more efficient in how we deal with these massive amounts of data.”

– Dave Johnson, Deputy General Manager of Operations at SNWA and LVVWD

How Klir Can Help

Klir is a single, unified operating system for water, pulling every aspect of water management—including compliance, sampling, permitting and more—into an easy to use dashboard.

Learn more about how Klir can cut down on administration and record-keeping work, create new opportunities for collaboration, and provide system-wide visibility into your water system.

“I don’t think there is anything out there like Klir.”

‍—Keith Abercrombie, Chief Operating Officer at Santa Clarita Valley Water

At A Glance

• As SCV Water amalgamated three water divisions under one agency, Klir supported a seamless operational transition by organizing over 150 permits into a single collaborative dashboard.
• Complete visibility for management into live status of all permits has eliminated all risk associated with specific employees holding permitting information.
• With permitting tasks fully managed through Klir, no deadlines are missed.

The Challenge​

In 2018, Santa Clarita Valley Water (SCV Water) was managing a massive organizational shift—amalgamating three separate water divisions into one.Among the many hurdles that Chief Operating Officer Keith Abercrombie and his team were facing: the complex task of understanding which permits were being maintained across the three divisions.With an aging workforce (80% of which is over 50) and a few key team members set to retire in the coming years, Keith and his team were driven to look for a new way to handle their permits.In the old system, everyone knew who was responsible for managing a specific permit, but a change in the overall structure meant a change in responsibilities for many employees.Each permit had requirements to fulfill for a key regulatory body, and not reporting or complying would mean that the utility could be subject to a fine or penalty—which in many cases could be quite material.Without the support of a central permitting database, and with the recent increase in permit quantity and complexity, there was simply too much risk.

The Solution

Keith and the team at SCV Water turned to Klir to pull together and help coordinate permitting information for the newly-amalgamated team.

The Klir permit management solution takes the risk of managing and complying with permits out of the individual’s hands by centralizing this information andautomating the tasks and activities needed to comply across the organization.“Klir has helped us manage and track permits and to be in a position that we are comfortable in knowing exactly what we are doing with our permits. We are not at the risk of screw ups, which can be embarrassing and costly,” says Keith.With permits across the organization now managed in Klir:

• Contributors can easily keep track of deadlines and activities with automatic triggers and alerts
• All data and requirements for 150+ permits are gathered into one permit management system
• Employees can continue to work the exact same way as before because the Klir system builds onto existing systems and processes

“Some staff, like supervisors, worry that they could miss a deadline. Having the ability for software to tee up the events in advance, and not just for the person whose responsibility it is, but for someone else in case they are out, gives us peace of mind,” says Abercrombie.

The Impact

With a single source of truth for all permits, SCV Water has:

• Eliminated the risk of having a specific employee handle all permitting information. Now, permit management will remain consistent when people retire or new people join the team.
• Automated all permit-related tasks with task scheduling and notifications sent to key employees.
• Prioritized workflows thanks to easy visibility into work on-hand, so that no deadlines are missed.

“It is a lot more than automation, it is a central database and I now know where to go to find the data I need," says Abercrombie.

How Klir can help

Klir is a single, unified operating system for water, pulling every aspect of wastewater management—including compliance, sampling and more—into an easy to use dashboard.Learn moreabout how Klir can cut down on administration and recordkeeping work, create new opportunities for collaboration, and provide a level of system-wide visibility unmatched by other water data management systems.

Op-Ed by David Lynch, Co-Founder and CEO of Klir

Those who have seen me speak publicly or read some of my previous work may know how much I tip Compliance Resource Planning as being the next big thing not just in water, where it is now prevalent but in other sectors where it is emerging. I am often asked what are the core principles when in comes to CRP implementations in Water so I have decided to write down what I see as the seven universal principles of CRP systems. The beauty of the internet is I get to revise and add to these rather than committing to ink so please do input with your thoughts and experience!

1. Compliance is your North Star

This doesn't mean every regulation you are forced to adhere to is right, correct, practical or a good idea. Very, very far from it. I would never suggest such a thing! But the spirit of the regulation and your corporate objectives must be tightly aligned.A great example of this is the water sector. The Safe Drinking Water in the US aims to do exactly what it says, make drinking water safe for human consumption. Is its interpretation or how it manifests in permits always right? No but the core objective of a water utility and the regulation is the exact same. Compare this with a mining operation whose core objective is profit first and foremost. It operates in a space with a variety of regulation which is at odds to this core purpose. Therefore implementing CRP would not work as it isn't aligned to the companies North Star. If it was a triple bottom line company or a certified B corp then CRP would work but not a strict profit only entity.You must be intellectually honest with yourself and your colleagues to truly ask if your organizations mission & culture is the same as the regulation which dominates your space.

2. Compliance Team versus Compliance Organization

In nearly every water utility I have seen worldwide, a compliance team or some variant of it exists. I imagine this came to pass when business consultants started designing utility hierarchy's and took their inspiration from manufacturing. I know that's what I did in a early stage of my career. The fact of the matter is this won't work. It must be many peoples responsibility across your organization to do their job in a way which bubbles compliances up rather than retrospectively patching it.Take the example above of a water utility versus a profit driven mining company. In the later, there would most likely be a Health and Safety or Compliance Team isolated from the rest of the operation. They would spend their time chasing data, enforcing processes and applying/maintaining permits so the rest of the team can get on with their day to day job. Unfortunately, as too often is the case, their peers don't give them the respect they deserve and they are see as just another line item on their requirements list.In a progressive water utility there will be an executive responsible for compliance and will work closely with the CEO/General Manager/Director. Their job is not to 'do compliance' but instead work it into the organization as a cultural and mission driven focus. CRP is the tool that does this and moves data & jobs around so that it is everyones responsibility

3. It is a stand alone system

If I had a nickel for every time I heard someone say 'Sure we can just get our existing Asset/CRM/Operations/Legal (delete as appropriate) system to do that with some customization' I would be the largest commodity owner of nickel-copper in the world. No one would dare suggest using the same pipes for sewerage and drinking water. Or to use a less extreme example, you wouldn't use Excel to manage a cash register. Just because a system can use a feature for many use cases doesn't mean it should. I often urge users to get the root of why this approach is suggested and in almost all cases it is because a huge budget was blown on implementing one of these systems that never quite worked. The sponsor (or someone ordained by them) is furiously trying to find a use for what they were mis sold.A good CRP system promoter will say explicitly what it does do (manage X, Y & Z process) but also explicitly tell you what it doesn't do. A simple test can weed out the bad system by asking can you put a process/area into it that has nothing to do with Compliance. For example, if you ask can you manage HR or Assets in the system and they say 'Of course, YES!' then run a mile.

4. Remove human error, not the human element

There is a great example of an AI competition that takes place annually pitting humans against computers. In one example, a AI system to detect cancer in mammograms was set against experienced radiologists. A computer has never beaten a human at this challenge and can detect cancerous cells correctly around 91% of the time. The human radiologist gets it right about 97% of the time. But the interesting thing is if your build a platform that 'suggests' detecting to radiologists which they then review, the accuracy goes to about 99.9%. This might only sound like a few percentage points increase but for anyone who has had the pleasure of learning about statistical distribution, this level of improvement is extremely impressive.This is a very critical element of CRP and one that is particularly important in water. CRP will never serve to cut jobs. Instead it will free up your existing team that have incredible talents to more optimally and economically manage compliance. CRP will augment your users to make the best decisions more of the time rather than have them focus on cleansing data or reformatting excel sheets.

5. The system must continually iterate

A CRP system should be a system to records insights. That may sound extremely nebulous but if you critically challenge any proposed system and ask ‘Will this exponentially over time automatically reduce effort expended on work that doesn’t affect compliance?’ you will have a very good gut instinct. But what does this mean in practice?With the modern tools available at low cost to software designers today every system should facilitate prediction of what tasks make a difference. This should be represented in a closed feedback look of Data->Decision->Outcome->Check. In one over simplified example, say you are receiving telemetry from a sensor and you make a decision to do something because of an undesired elevated reading, the system should record if the desired outcome was achieved through data (such as the reading being reduced on the telemetry system). If it did then the task should be auto suggested to users and if it didn’t then the system should learn that this course of action doesn’t work.

6. Very few barriers to adoption

A successful CRP implementation requires many users both internal and external to an organization providing data at different points of time. Some users spend every minute in the system and some see it once in their career and never again. If any element of this ecosystem breaks or is prevented from engaging then the CRP implementation will fail. The three most common barriers to entry I have see are:Prohibitive licensing requirements. For example every user is required to have an expensive licence which proves impractical and cost prohibitive.People need to adapt to the system rather than the system adapt to them. Of course some change is always required but fundamentally changing processes because of system limitations is a big red flag.An extension of the previous point is extremely well thought out user experience. The system must be user obsessed and allow a variety of users (from technophobes using it once off, to expert super admins using it daily) extract maximum value with minimal effort.

7. Explicit, aligned success criteria

In almost all cases you should be using a vendor with specific domain and system expertise. This vendor’s success must be heavily driven off what you deem success and no more. Driving them down on pricing will mean they will be forced to recoup on consulting or change requests. Similarly if their measure of success is the amount of consulting days sold every year after implementation then it is a misfit.Setting out what success looks like for you and your users early and often makes sure everyone is continually aligned. You should draw confidence from how they describe the approach they will take to meet your success criteria. If it is constantly pushed back as ancillary then they are not the right partner for you.

Permit management and more generally environmental compliance are a fundamental corporate goal of a water utility. But also one that is increasingly challenging to achieve, as the data to support this objective is generated across multiple functions and stored in disparate IT systems.

A rise in regulations and subsequently in environmental permits in the past few years provide some welcome news for the U.S. water industry, indicating that water safety will likely improve or in some cases remain exemplary. But with more permit applications being submitted, water utilities and municipalities need to stay on top of the inflow to prevent application reviews and related tasks from bottlenecking. Why? Regulations governing a water utility account for the majority of operational effort, which incur a substantial cost. A single day’s delay caused by the regulatory process could potentially result in a costly violation-related fine.

Speeding Up The Permit Management Process

To speed up the permit application and management process, water utilities execs should look to streamlining — removing any regulatory duplication and creating more efficient administrative procedures. As the no.1 stakeholders in most quality and/or compliance departments, analysts should feel empowered to share this concept with the department they work in and encourage them to make their processes more efficient. Streamlining can help ease the pressure on compliance and quality staff and help safeguard the quality and safety of water. If implemented suitably, it makes quality and compliance departments more efficient and effective at enforcing regulations and permitting requirements. And it offers opportunities for the utility to save significantly on operational costs.

According to NACWA’s 2017 paper Envisioning the Digital Utility of the Future, streamlining procedures will contribute to phasing out wasteful processes to “enhance efficiency, reduce costs and, ultimately, maximize their return on investment”. It can reduce the amount of time it takes to move permit applications through the regulatory system and help reduce violations, which “benefit the utility by doing more with less and drive down the costs of services to stakeholders. A win-win for all involved”.

Efficiency Gains and Reduction in Violations

A beta version of the Klir platform implemented for Irish Water has enabled them to manage their Urban Waste Water processes systematically and has yielded 20% efficiency gains for the compliance team and a 90% reduction in violations. With benefits like those as a goal, our work with Southern Nevada Water Authority/Las Vegas Valley Water District has allowed us to outline the key areas to prioritize streamlining efforts on:

1. Cross-functional communication: a highly organized and close-knit system across all teams involved in the permitting process allows for ease in tracking permit applications and reviews. In LVVWD, team members extend outstanding efforts around team communication, and this is enhanced by the teams being in close proximity to each other and running multiple weekly meetings to keep on top of the work-on-hand, eliminating countless emails with questions.
2. Clearly defined permit application and management process: structured and documented processes – which the teams execute with rigour – is the only way to reduce frustrations and duplicated questions when processing permit applications. Our interaction with various stakeholders revealed a positive culture of ownership and accountability in LVVWD: a number of divisions created processes and ways of working which allow them to do their job successfully. However, these teams remain open to risk as these processes often sit outside an IT system and are heavily dependent on individuals and their commitment to and knowledge of the utility.
3. Staff qualification and training: regulations change continuously , so it is imperative that compliance and quality staff stay current as regulations are up­dated.
4. Status review: it is important for all responsible stakeholders involved to have full visibility on the full permit management process and access to a near real-time tracking of tasks as they move through the review process. Online tracking of permit applications is the most effective of streamlining measures.
5. Automated task scheduling: a central system that allows for automated tasks scheduling undoubtedly reduces the administrative burden on staff and add efficiency to the application and review process.
6. Technology: cloud-based software applications, mobile devices, automated workflows and notifications and electronic storage — all can enable noticeable ef­ficiencies of the regulatory compliance process. With the advent of SaaS technologies, affordable solutions now exist for water utilities who need to do more with less.

If investing in technology can be used to streamline the permit management process – permit application processing, tasks scheduling and tracking – it should only come after a careful review of the regulatory compliance process. Indeed, automating a dysfunctional process will only make a dysfunctional process run faster.Streamlining permit management and regulatory processes represents a robust and positive ap­proach for water utilities and municipalities. Implementing regulatory efficiencies can save both time and money while improving water safety. For water utilities, the bottom line is a more robust management of permit application and review, which will set them on the path to better sustainability.

Do you want to improve Permit Management in your organization? Talk to us and ask for a demo: our team of experts spends time with your team to better understand how you currently manage permit compliance and identify optimization priorities.

In water management, every decision and every minute counts. Imagine a resource that propels you forward—enabling you to anticipate needs, streamline complex tasks, and gain insights instantly. That’s the power of AI: it transforms how you work. With Klir’s AI assistant, Boots, you’re equipped to make rapid, data-driven decisions, freeing your team to focus on what matters most.

But AI isn’t just about efficiency; it’s about resilience in a world where water security is under increasing pressure. Although the amount of water on Earth has stayed constant for millions of years, our access to secure, clean water has never faced greater challenges. By 2025, demand for water will exceed supply, and by 2030, that gap is expected to widen to 40%. To meet these demands, utilities are relying on innovative tools like AI to help manage resources with precision and agility, freeing up valuable time and focus to tackle the bigger picture—protecting and sustaining our water resources for future generations.

AI is becoming a key part of the workplace for the majority of professionals—three in four people now use some form of AI at work. When AI isn’t provided by an organization, employees often bring their own tools, potentially increasing the risk of data leaks. As the saying goes, “Don’t ban it—secure it.” By providing a robust AI platform like Boots, you’re empowering your team to work smarter with built-in security, ensuring that every insight stays protected.

Here are five ways AI, with Boots by your side, can save your team time, increase efficiency, and empower you to tackle water management challenges head-on:

1. Automated Data Analysis for Faster Decisions

Klir’s AI Assistant, Boots quickly analyzes complex data sets, flagging critical information and spotting trends that might otherwise go unnoticed. This capability saves hours that would be spent manually combing through data, enabling your team to make faster, data-informed decisions without extensive prep time. In fact, a recent study shows that using AI-driven data analysis can reduce time spent on data tasks by up to 20%, freeing up hours for more high-impact work.

Example: Need to know if compliance issues are increasing in a specific location? Just ask Boots to pull the latest trends, and within seconds, you’ll have a clear picture of where attention is needed.

2. Real-Time Reporting‍

Boots enables you to generate summaries instantly, formatted precisely for your needs—saving hours that would otherwise be spent on manual compilation. Whether it’s a recent data trend or an overview of non-compliant samples, Boots delivers accurate, ready-to-share insights with a single click.

Example: Instead of creating a custom report on sample results, you can ask Boots for a compliance summary for the past month and instantly share the findings with your team

3. Actionable Next Steps for Smarter Decision-Making

When Boots flags an issue, it doesn’t just stop there. It offers timely, actionable next steps—like scheduling an inspection. This helps your team make quicker, well-informed decisions without spending extra time planning or second-guessing the next move. This guidance streamlines decision-making, allowing your team to act swiftly and confidently. Research indicates that AI-driven suggestions can enhance decision-making speed by up to 20%. 

Example: If a certain parameter’s compliance is flagged as high-risk, Boots might suggest scheduling an inspection or other immediate actions to mitigate the risk.

4. Instant Answers for On-Demand Information

No more sifting through endless files or waiting on custom reports—Boots gives you instant access to the information you need, drawn directly from Klir’s centralized platform. Whether you’re responding to a stakeholder request, preparing for a presentation, or addressing a public inquiry, Boots provides answers in seconds, saving valuable time and ensuring accuracy. It’s like having a trusted resource on hand to quickly retrieve compliance data, sampling results, or site-specific metrics.

Example: Need to quickly retrieve non-compliance data for a particular location? Just ask Boots, and you’ll have the info at your fingertips, ready to share with the team or leadership.

5. Automated Administrative Tasks to Free Up Time‍

Boots takes on routine tasks like drafting emails, freeing your team to focus on strategic priorities that drive progress. By automating these administrative duties, Boots saves time, improves accuracy, and maintains consistency across communications. In fact, the World Economic Forum reports that AI can automate up to 30% of tasks—giving your team back valuable hours for what matters most.

Example: Instead of drafting an email with compliance updates manually, Boots can create a tailored message based on recent data, ready for you to review and send.

The Future of AI in Water Management: Beyond Klir‍

When thinking about AI beyond the capabilities of Klir, AI technologies like digital twins are also making waves in water management. By creating virtual replicas of physical water systems, digital twins provide utilities with a predictive, real-time look into asset performance and resource needs. These models simulate various scenarios—like droughts, pipe failures, or pollution spikes—allowing water utilities to test responses and optimize operations before taking action in the real world.

In the near future, AI-enabled digital twins and advanced predictive analytics will help utilities not just react, but proactively manage resources, keeping water systems resilient and adaptable in an era of growing challenges.

Want to Learn More?

Curious to learn more about how AI is reshaping water management? Explore Klir’s blog, Better, Faster, Safer: How New AI Tools Could Transform Water Management for the Better, where we dive into how AI—including tools like ChatGPT—enables utilities to tackle the biggest challenges of the 21st century, from demand management to environmental compliance.

Municipalities and utilities have turned to electronic reporting tools (ERTs) to streamline, consolidate and automate their water and wastewater data processes for decades.

These tools cut down on lost or duplicate data, provide users with automated alerts, and generally make sampling a much less painful and time-consuming process.

At the same time, water managers know that sampling is just one part of the equation.

No part of a successful water management operation can function in isolation from another—but that’s also precisely what happens when utilities need a different application to manage each aspect of the water process, whether it be water quality or effluent monitoring, permitting, or inspections.

Adopting a truly unified approach to water management might be the only way that municipalities and utilities can protect themselves from another problem: too many tools.

To illustrate how, we’re going to compare two different water sampling solutions today:

Klir

An all-in-one cloud-based water management platform—and more specifically Klir’s sampling capabilities, which delivering fast and up to date sampling and water quality results to decision makers at water and wastewater utilities.

WaterTrax

An electronic reporting tool provided by Aquatic Informatics.

Klir Water Management Software: A Quick Intro

Until recently, the information that operators and managers at water utilities needed to do their jobs was fragmented, dispersed across numerous systems, incomplete, or otherwise difficult to access.

Launched in 2018, Klir is the first system to bring these disparate functions together into one complete SaaS based software suite.

Klir's Drinking Water Management platform allows water quality teams to manage monitoring plans and sampling outcomes against relevant legislation and regulations such as the Safe Drinking Water Act (SDWA). Meanwhile, Klir's Wastewater Management Platform allows treatment plant operators to manage effluent reporting and DMR reports, so they can stay compliant with key regulation such as NPDES (National Pollutant Discharge Elimination System).

Instead of relying on a mishmash of different systems and software, Klir brings the entire team onto one platform and pulls in data from lab reports, LIMS, SCADA & GIS to create a single source of truth for sampling activities utility-wide.

This allows operators to

• See trends across the entire water system—from sampling, to permitting, inspections & more—and make decisions with clarity and confidence.
• Automate manual tasks and data analysis that were once tracked in Excel or Outlook, from scheduling sampling runs, to interpreting sampling results, to generating regulatory reports, eliminating 1+ days of admin work each week.
• Have peace of mind knowing that Klir’s automatic alerts for MCLs, operational limits, and numerous other types of limits will trigger in case anything ever goes wrong, and feel confident that every sample has been completed on time.

WaterTrax: A Brief Overview

WaterTrax was first launched in 2002 with the goal of helping utilities and municipalities detect adverse water quality events earlier and faster, offering quick access to current and historical data, automatic alerts, and a consolidated repository for lab data, all in a web-based system that didn’t require and special hardware or software to run.

Today WaterTrax’s focus is water and wastewater management, and the typical user will use the tool to do three things: set up a sampling schedule, set up their water infrastructure, and begin consuming data from labs and field samples.

In 2017, WaterTrax was acquired by Vancouver’s Aquatic Informatics company, where it exists alongside a family of applications purpose-built for different aspects of the water management process, including:

1. Aquarius Samples, an environmental lab and field sample data production tool.
2. Linko, an Industrial Pretreatment and FOG solution.
3. Tokay, a backflow prevention and cross-connection control tool.

One Platform vs. a Family of Separate Apps

While WaterTrax and the Klir sampling module might have a lot of overlap, the biggest difference between the two is Klir’s unified platform approach to water, as opposed to Aquatic Informatics’ à la carte approach.

While Klir users can move seamlessly from managing water and wastewater processes to other key processes such as permitting, inspections, asset management, and backflow or cross-connections, WaterTrax users are forced to switch to a different Aquatic Informatics application every time.

The Klir system unifies sampling and water monitoring alongside permitting, inspections, asset management, and backflow or cross-connections. This allows utilities to:

Break Down Silos

Reducing contradictory data, enabling constant information sharing across departments and teams, and reducing knowledge-loss during employee retirements or absences.

Spend Less time on Implementation

Klir allows utilities to train multiple teams on a single system and manage multiple process in one central software system.

Work With a Single Source of Truth

As your organization grows and its data needs increase, your ability to create and work from a single point of truth will become increasingly important.

The Klir Water Management Platform in Action

In addition to the benefits of Klir’s platform approach, there are also specific areas where Klir allows utilities to manage sampling and water quality outcomes with ease:

1. Powerful Monitoring Plans and Sample Scheduling

Klir unifies monitoring plans and sample scheduling across the utility, and making those functions available across working groups (whether it be compliance, water quality, operations, or treatment facilities).

Klir is a SaaS-based program that can be securely accessed on any device, anywhere, and is designed with an intuitive user interface so that any delegated user in your organization can set up their monitoring plan, select what they want to monitor against, track sampling outcomes against relevant parameters, and provision their plan with a set of recurring tasks.

2. Better Lab Data Processing

Klir currently provides users with numerous ways of entering data into the system, including:

• Manual frontend data entry
• Frontend data import through the import tool
• SCADA import
• SFTP file transfers
• Sample results APIs (future)

Klir is also developing a sampling API that will expand even further on users’ ability to get data into the Klir system easily.

3. Powerful Customization and Automation Functions

With automatic alerts and notifications triggered by sampling processes, Klir allows operators to create custom rules for almost any process or parameter in their water data management system, making it a powerful automation tool.

Klir vs. WaterTrax: Feature-by-Feature

4. It’s Built for Maximum Accessibility

Unlike most legacy water systems, Klir focuses on providing a user-friendly, intuitive and accessible experience that is designed to be used by anyone within the utility, regardless of experience. Klir makes your systems more transparent, not less, making it the clear choice for readability and ease of use out of the box.

5. One Product, One Vision

Klir is unique among competing water management platforms which because it was built as a unified water management solution from the ground up.

This means Klir allows users to avoid the pitfalls commonly associated with legacy software suites—including duplicate data, overlapping processes, multiple licenses, uneven product development, and lack of cross-app integration—while ensuring that your team can be trained and brought onto a single, unified system.

6. Collaboration and Task Management Tools

Klir allows teams to manage all of their tasks in-app, offering an internal chat and reply functionality, user tagging, and commenting, turning the platform into a single channel for collaboration and project management across the organization.

Meanwhile, legacy water management systems often don’t include internal collaboration or communications tools, forcing teams to come up with their own off-platform solutions (usually email).

Whether it’s cross connection control, industrial pretreatment, or sampling, tracking regulatory compliance across the different programs and departments at a water and wastewater utility can be a massive undertaking.

Operators need access to a variety of data points to budget, plan for, and manage these challenges effectively, and many have turned to dedicated compliance tracking software to fill the gap.

While these tools are a step up from spreadsheets and post-it notes of the past, they aren’t perfect. Operators looking for a single tool to manage all aspects of compliance might find some of them outdated or limited in functionality.

Today we’re going to explore these tradeoffs by comparing two separate compliance tracking solutions:

Klir

An all-in-one cloud-based operating system for drinking water & wastewater utilities—and more. Klir’s inspection tools help utilities run more effective backflow, FOG and industrial pretreatment programs while cutting down on administration and record-keeping work.

SwiftComply

A compliance management tool offering backflow prevention, FOG management, and industrial pretreatment solutions.

Klir: A Quick Intro

Launched in 2018, Klir is an all-in-one operating system for drinking water & wastewater that brings your entire team onto one platform, pulling in data from lab reports, LIMS, SCADA & GIS to create a single source of truth for compliance utility-wide. This allows operators to:

Work With Trends

See trends across the entire water system—from sampling, to permitting, inspections & more—and make decisions with clarity and confidence.

Use Automation

Automate manual tasks and data analysis that were once tracked in Excel or Outlook, from scheduling sampling runs, to interpreting sampling results, and generating regulatory reports, eliminating 1+ days of admin work each week.

Receive Alerts

Have peace of mind knowing that Klir’s automatic alerts for MCLs and non-compliance will trigger in case anything ever goes wrong, and feel confident that every sample has been completed on time.

SwiftComply: A Quick Intro

Launched in 2016, SwiftComply began as a tool to help utilities manage FOG programs. In 2019, the company acquired XC2, a specialized backflow program management software vendor, which it began to replace with a newer updated tool called SwiftComply Backflow.

Today SwiftComply offers modules for FOG, backflow, and industrial pretreatment, stormwater, and customer management, building on its strengths in FOG and pretreatment and offering users powerful features like real-time compliance data monitoring.

Klir vs. SwiftComply: Which One Is Right for You?

SwiftComply and Klir have a lot of overlap, but there are four big differences between them that are worth keeping in mind when considering whether they’re the right fit for your operation: scope, collaboration, pricing, and data ownership.

1. One Tool For Everything

SwiftComply might work well if you already use it to manage your cross connection control data, and it might also work if you’re a solo operator looking for a tool dedicated to managing your backflow program alone.

But if you’re looking for a truly all-encompassing tool that plugs into the rest of your operation—including sampling, customer management, resource recovery and more—you might consider using a tool like Klir instead.

Klir’s commitment to building one unified platform for water utility management means it avoids the pitfalls commonly associated with legacy software suites—including duplicate data, overlapping processes, multiple licenses, uneven product development, and lack of cross-app integration—while ensuring that your team can be trained and brought onto a single, unified system.

2. Pricing Tailored For Growth

Another major difference between SwiftComply and Klir is pricing: the former follows a usage-based pricing model, whereas Klir offers personalized pricing based on a utility’s needs.

To most operators new to water data management software, a tool like SwiftComply can seem as good as “free.” There are no flat licensing costs, and if a utility does not upload any data to Swiftcomply, they don’t pay anything.

But while the financial barrier to entry might be low, usage based pricing can also work against you, discouraging use of the tool in general.

Going with a predictable, tailored fee like Klir’s means that you can keep a rapidly growing population’s drinking water safe without the surprise of a massive bill.

Klir focuses on enabling the utility to grow with its city, rather than penalizing it. If you’re keen on software that is as easy to use as it is to budget for, consider Klir.

3. Collaboration

SwiftComply provides users real-time data to monitor compliance. But like other legacy systems, it doesn’t include internal collaboration or communications tools, forcing teams to come up with their own off-platform solutions (usually email).

If you’re looking for a tool that does more than just monitoring, especially project management and other automation-enabled collaboration tasks, you should consider Klir instead.

Klir merges multiple data sources and processes into a single collaborative platform and paves the way for a more proactive, collaborative, and resilient water management program. Directors can independently access every aspect of the water management data—including compliance and sampling–with an easy-to-use executive dash dashboard, freeing-up the time of their subordinates and empowering them to get the data they need in an instant.

Klir allows teams to manage all of their tasks within the app, offering an internal chat and reply functionality, user tagging, and commenting, turning the platform into a single channel for collaboration and project management across the organization.

4. Privacy and Data Ownership

As utilities move more of their data from physical logbooks, spreadsheets and calendars into the digital sphere, who exactly has access to—or even outright owns—that data can become murkier.

One big concern for utilities who work with private inspectors and contractors on functions like  backflow is ownership over inspection data. With SwiftComply, third-party inspectors own the data that they enter into the system. With Klir, the utility has full ownership of inspector data.

Conclusion

Despite SwiftComply’s strengths in cross connection and FOG program management, Klir’s all-encompassing, user-friendly approach to data management makes it the clear winner for utilities looking to manage all of their programs out of one system.

1. Klir’s focus on creating a single source of truth for all of your utility’s programs—from sampling and compliance to industrial pretreatment—provides program managers with the data and confidence they need to make important operational decisions.
2. Klir’s straightforward pricing structure makes it easier to budget and doesn’t penalize users for increased usage.
3. Klir’s focus on project management and in-app communication also makes it the clear choice for utilities and programs looking for a single tool to encompass all aspects of program management.

Operations And Compliance Management For Everyone

Looking for a simple, straightforward compliance tracking tool that you can use straight out of the box? Learn more about how Klir can cut down on administration and recordkeeping work, create new opportunities for collaboration, and provide a level of system-wide visibility unmatched by other water data management systems.

For utilities managing multiple programs like drinking and wastewater, cross connection control, and industrial pretreatment, bringing operational and compliance data from across the organization into one environment can be a big undertaking.

Over the years, numerous engineering, IT consulting, and software companies have developed tools to help utilities manage this process. But while they might be a step up from paper and spreadsheet-based data management, not all operational and compliance management software is created equal.

Today we’re going to explore some of these differences by comparing two platforms:

Klir

An all-in-one cloud-based operating system for water & wastewater utilities. Klir pulls compliance, sampling, reporting and more into an easy to use dashboard, cutting down on administration and record-keeping work while providing a level of organization-wide visibility unmatched by other systems.

SAMS

An operations and compliance management suite from NJBSoft built for managing water, wastewater, industrial pretreatment, backflow, stormwater, air quality and asset management programs.

Klir: A Quick Intro

Until recently, the information that operators and managers at water utilities needed to do their jobs was fragmented, dispersed across numerous systems, incomplete, or otherwise difficult to access.

Launched in 2018, Klir is the first system to bring these disparate functions together into one complete, all-in-one operating system (OS) for water & wastewater utilities.

Instead of relying on a mishmash of different systems and software, Klir brings the entire team onto one platform and pulls in data from lab reports, LIMS, SCADA & GIS to create a single source of truth for sampling activities utility-wide.

This allows operators to:

Work With Trends

See trends across the entire water system—from sampling, to permitting, inspections & more—and make decisions with clarity and confidence.

Use Automation

Automate manual tasks and data analysis that were once tracked in Excel or Outlook, from scheduling sampling runs, to interpreting sampling results, and generating regulatory reports, eliminating 1+ days of admin work each week.

Receive Alerts

Have peace of mind knowing that Klir’s automatic alerts for MCLs and non-compliance will trigger in case anything ever goes wrong, and feel confident that every sample has been completed on time.

SAMS: A Quick Intro

Launched in 2009, NJBSoft’s Sampling and Monitoring System (SAMS) began as an integrated operations and compliance solution for the Civil, Environmental and Municipal Engineering sector.

Today, the company offers seven separate ‘SAMS’ covering different aspects of water utility data management, including:

• Compliance and permit management for drinking and wastewater utilities (SAMS Water and SAMS Wastewater)
• Suites for managing industrial pretreatment (SAMS IPP), cross connection control (SAMS Cross Connection) and stormwater (SAMS Stormwater) programs
• A tool for managing Clean Air Act and other air quality compliance (SAMS Air Quality)
• A new asset management module (SAMS Asset Management)

Klir vs. SAMS: Which One Is Right for You?

While SAMS and Klir might have a lot of overlap, there are three major differences that set the two platforms apart: degree of customizability vs. configurability, how each platform handles data visualization, and collaboration tools. Here’s what each of them means for your utility:

1. Customizability vs. Configurability

Generally speaking, users get the most out of NJBSoft’s SAMS by customizing and changing the tool to fit their specific situation.

Organizations that have substantial IT and computer engineering resources have the ability to make code-level changes to SAMS, which can result in a tool that is closely tailored to a specific utility or department’s data management needs and situation.

Klir’s “click not code” approach to configurability, on the other hand, means that any user can automate processes and manage tasks without the steep learning curve.

While customizable software might offer users a more tailored approach, it’s also more expensive, both from a financial and human resources perspective.

When budgets get tight, the last thing your department needs is to sink thousands of dollars into hiring engineers to customize software you’ve already paid for. Meanwhile, configurable software is cheaper to adapt to your specific needs, and cheaper to maintain.

2. Data Visualization

We can make a similar comparison between the two platforms when it comes to another important function: pulling and synthesizing large amounts of operational and compliance data into easy-to-understand dashboards and reports.

While both platforms offer data visualization, the SAMS platform requires complex, time-consuming queries to pull operational data into dashboards.

Klir’s single-click reporting and dashboard capabilities, on the other hand, are focused on saving time and being as user-friendly as possible. There’s no need for an experienced ‘power user’ to immediately start getting value out of Klir. Powerful out-of-the-box dashboards make data more digestible for everyone, whether you’re a seasoned Klir user or using the platform for the first time.

Pulling data into reports is a similarly painless process. With a single click, operators can generate compliance reports that are instantly ready for submission to state and local regulators.

Overall, Klir’s fully configurable platform offers a simple yet comprehensive solution for all users to set up their dashboards, notifications, and forms, making it easy to visualize important information such as inspection outcomes, compliance status, and sampling results at a glance.

3. Collaboration

SAMS internal collaboration and communications tools are limited, forcing teams to handle most project management work outside of the app. If you’re looking for a tool that prioritizes project management functionality and other automation-enabled collaboration tasks, you should consider Klir instead.

Klir provides a single collaborative platform that paves the way for more proactive, collaborative programs, offering an internal chat and reply functionality, user tagging, and commenting, turning the platform into a single channel for collaboration and project management across the organization.

Conclusion

While SAMS’ operations and compliance management tools might meet the needs of power users with substantial IT and engineering resources, Klir’s out-of-the-box, user-friendly approach makes it the clear favorite for the average program manager.

1. Klir’s focus on configurability cuts down on the substantial time and effort users must invest in customizable platforms like SAMS.
2. Klir’s intuitive, user-friendly interface and query-free dashboard interface makes it the more powerful tool out-of-the-box. Users with little to no experience using the platform can immediately start creating data visualizations and generating reports for regulators.
3. Klir’s focus on project management and in-app communication also makes it the clear choice for utilities and programs looking for a single tool to encompass all aspects of program management.
4. Klir is committed to providing your utility with continued personalized support throughout your entire journey, including a dedicated Klir Customer Success Manager and a comprehensive change management plan to make the transition as seamless as possible.

Operations And Compliance Management For Everyone

Interested in learning how to get configurable dashboards without a computer science degree? Learn more about how Klir can cut down on administration and recordkeeping work, create new opportunities for collaboration, and provide a level of system-wide visibility unmatched by other water data management systems.

Whether it’s pathogens, PFAS, flood, drought, or a host of other factors, successful water management comes with a gauntlet of complex and interlinking challenges—and that list is only growing.

To tackle these issues, water and wastewater managers, operators and engineers need a steady stream of easy to access and up to date information related to planning, compliance, risk, sampling results, and numerous other data points. Enterprise and custom-built industrial automations systems have promised to provide exactly that, but haven’t always delivered.

Most operators today continue to work in water data management environments that are incomplete: crucial data remains siloed and underutilized, plant operators continue to struggle with sub-optimal conditions for planning, and adopting a data-based approach to water management continues to be a challenge.

To explore the tradeoffs and sticking points operators face when approaching these challenges, we’re going to look at two different systems today:

Klir

An all-in-one cloud-based operating system for water & wastewater utilities—and more. Klir’s sampling module focuses on delivering fast and up to date water quality results and analysis, and simplifying scheduling and reporting for water monitoring plans across the utility.

Hach WIMS

A water information management solution developed by the Hach Company to complement the company’s water quality testing instruments and processes.

Klir OS and the Klir Sampling Module: A Quick Intro

Until recently, the information that operators and managers at water utilities needed to do their jobs was fragmented, dispersed across numerous systems, incomplete, or otherwise difficult to access.

Launched in 2018, Klir is the first system to bring these disparate functions together into one complete, all-in-one operating system (OS) for water & wastewater utilities.

Instead of relying on a mishmash of different systems and software, Klir brings the entire team onto one platform and pulls in data from lab reports, LIMS, SCADA & GIS to create a single source of truth for sampling activities utility-wide.

This allows operators to:

Work With Trends

See trends across the entire water system—from sampling, to permitting, inspections & more—and make decisions with clarity and confidence.

Use Automation

Automate manual tasks and data analysis that were once tracked in Excel or Outlook, from scheduling sampling runs, to interpreting sampling results, and generating regulatory reports, eliminating 1+ days of admin work each week.

Receive Alerts

Have peace of mind knowing that Klir’s automatic alerts for MCLs and non-compliance will trigger in case anything ever goes wrong, and feel confident that every sample has been completed on time.

Hach WIMS: A Quick Intro

Hach WIMS allows operators and managers to synthesize and analyze together water quality data using queries, charts and custom analytics. Think of it as a powerful version of Excel, custom-built for water.

Although Hach WIMS has been a mainstay in the water industry, it hasn’t received any major overhauls since it was originally introduced, making it very much a product of its time. While it’s helpful for users focused on managing sampling results & interpreting water quality data, it lacks some of the broader functionalities users have come to expect from newer cloud-based software.

Klir vs. Hach: Which One is Right for You?

There are a few key factors that operators need to keep in mind when choosing a system that is right for them. We’ll break them down for you below and sort them into two sections: one for operators that would be better off choosing Klir, and one for operators who might benefit from sticking to Hach.

Klir is an all-in-one system that captures all data for compliance with regulatory and local limits, and is built to handle:

• Monitoring plan creation & management
• Sample scheduling
• SCADA & LIMS import / review
• Rule validation
• Exceedance warnings
• Reporting
• Task management
• Live data entry for field sampling

Hach WIMS, on the other hand, is meant to support engineers during their daily operations and is built to handle:

• Sampling scheduling
• SCADA & LIMS import / review
• Reporting
• Equipment maintenance support
• Plant operational workflows

Reasons to choose Klir​

1. It’s a Truly Comprehensive System

It used to be that if you wanted a truly comprehensive, all-encompassing view of your organization, you had to wait for an annual report. Klir has changed that by providing operators with a complete view of the organization, allowing them to:

• Know they’re compliant, rather than assume it
• Consult a single dashboard of relevant internal and regulatory compliance when they log-in
• Avoid hunting for information across segments of data in different systems

2. It’s Bulletproof

Cybersecurity is one of the biggest threats for utilities, but these attacks often rely on very boring, unremarkable vulnerabilities. Many are simply the result of over-reliance on outdated software on local devices, or trying to integrate disparate software and systems.

IT leaders within utilities are increasingly setting mandates to reduce the complexity of their stack and are demanding higher security for the applications they choose to keep onboard. Klir provides customers with a little to no integration-required platform that operates with military-grade security.

Klir is cloud-based and can be securely accessed from any device, anywhere, offering your employees and IT managers a safe, secure and bulletproof environment to work in.

3. Maximum Accessibility

Klir focuses on providing a user-friendly, intuitive and accessible experience that is designed to be accessed and used by anyone within the utility, regardless of experience. No need to write queries or build custom dashboards: Klir makes your systems more transparent, rather than less.

Hach and other legacy industrial automation systems are built with the expert user in mind. Intuitive UI, accessibility and readability aren’t a priority in the design of these systems, which means that only water quality experts with advanced analytics knowledge and experience writing queries can get full value out of the system.

4. Built for Focused Collaboration and Task Management

Hach and other legacy systems usually don’t include internal collaboration or communications tools, forcing teams to come up with their own off-platform solutions (usually email).

While Hach focuses primarily on data management and manipulation, Klir allows teams to manage all of their tasks in-app, offering an internal chat and reply functionality, user tagging, and commenting within individual tasks, turning the platform into a single channel for collaboration across the organization.

5. Build Institutional Knowledge Instead of Individual Knowledge

Systems that require specialized expert knowledge often struggle with information ‘siloing’: when one person is out of the office or retires, they often leave a big information gap that can leave work at a standstill.

Klir fixes this problem by offering users a single source of truth that is accessible to everyone in the organization, allowing utilities to be more nimble and responsive.

Reasons Why You Might Choose Hach​

While Klir might be the clear choice for operators and managers looking for an all-in-one solution to all of their water information management needs, you might be better sticking with Hach in the following cases:

1. You Prefer a More Hands-On Approach to Analytics

Klir customers appreciate the simplicity of the tool and the ability it gives them to simply get on with their workday: from task management to automated analytics.

Hach comes with a much more customizable analytics toolbox that involves a lot more up-front work. Building your own dashboard can be a challenge, but once you do, the customizability Hach offers starts to pay off down the road with super-granular insight.

All this is to say, if you’d prefer a system that focuses primarily on data integration and custom analyses on that data, you might prefer Hach.

• Know they’re compliant, rather than assume it
• Consult a single dashboard of relevant internal and regulatory compliance when they log-in
• Avoid hunting for information across segments of data in different systems

2. You're Focused on LIMS Integration and Custom Analytics

Hach is super focused on allowing users to build detailed and robust dashboards that are deeply customizable and data-driven.

If you’re less focused on the overall operations of your facility and are focused on choosing a system that best integrates with your existing laboratory information management system (LIMS) and provides this level of customization, Hach might also fit the bill.

How Klir Can Help

Klir is a single, unified operating system for water, pulling every aspect of wastewater management—including compliance, sampling and more—into an easy to use dashboard. Learn more about how Klir can cut down on administration and record-keeping work, create new opportunities for collaboration, and provide a level of system-wide visibility unmatched by other water data management systems.